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Housing application - exchange

Apply for housing as exchange or freemover student 

As a new exchange student or freemover to Aarhus University, you can apply for housing through AU and/or you can look for other housing options yourself. We offer a housing guarantee for exchange students in the spring semester. Unfortunately we don't have rooms enough for all applicants in the autumn semester, and therefore we recommend that you both apply for housing through AU and look for other housing options. Please familiarize yourself with the different housing options here.  

The housing application is an integrated part of the admission application process. When you fill in your admission application you will be asked whether you want to apply for housing through AU or not.

If you wish to apply for housing through AU, please find information about the application process below. The application system for admission for spring 2020 is open from 1.9.-1.10.19.

Before you start the application process

  • Read the terms and conditions of housing.
  • Read about the housing options.
  • It is NOT possible to apply for a specific location of your roomAt AU Housing we are aware that you most likely prefer a room located close to campus. Unfortunately we can't find many of these rooms and therefore we can't provide you with this kind of room. Also, be aware that you don't find on-campus accommodation in aarhus. If location is your primary concern we strongly recommend that you don't apply for housing through AU, but instead look for a room at the private market.
  • As a housing applicant, you will receive (maximum) one housing offer. If you don’t want the room you are offered,  you can just decline the housing offer, and instead look for a room at the private market.
  • A booking fee of 500 DKK will be charged IF you accept a housing offer from AU Housing. The booking fee will be charged together with your second months’ rent bill. Declining a housing offer is free of charge.

Housing application process - exchange students

  1. Go to the online application directions here.
  2. Choose which date you want your contract to start. You can choose between these dates: 1.8., 15.8., and 1.9. (autumn term) and 1.1., 15.1. and 1.2. (spring term.) Before you choose a date, check carefully when your mandatory introduction program begins. NOTE: If a room is not available from the requested date, we will try to find a room for you either 14 days before or after the requested date.
  3. Prioritize which type of accommodation you prefer.
  4. Inform about special needs or add any information you find important in the housing allocating process.
  5. Save the information 

Housing application process - freemover

  1. Freemover: Fill in the online application to become a freemover at AU, and along with that fill in the housing application form. Go to the online application directions here
  2. Choose which date you want your contract to start. NOTE: If a room is not available from the requested date, we will try to find a room for you either 14 days before or after the requested date.
  3. Prioritize which type of accommodation you prefer.
  4. Inform about special needs or add any information you find important in the housing allocating process.
  5. Save the information 

Receiving a housing offer

  1. You will receive an email from the housing office when we have allocated you a room. You can expect the email before 1 July (autumn term) and 15 December (spring term.)
  2. Make sure that emails from housing@au.dk and housing@adm.au.dk don't end in your spamfilter. Change the settings in your inbox so it allows emails from these two addresses.
  3. When you have received the email, you must confirm acceptance of the offered lease within two days.
  4. You have to pay your first months’ rent when you confirm your reservation. A credit card is required. If you don't accept the housing offer within two days, it will automatically be cancelled and your housing application cancelled.
  5. Please find a detailed guide on how to accept/decline a housing offer here.
  6. At all leases you will have to pay a deposit of one to three months' rent. The deposit will be charged together with your second month's rent. More information here.
  7. A booking fee of 500 DKK will be charged together with the deposit.
  8. If you are allocated a room in a dorm or a shared-facilities house, after confirming acceptance of the offer, you do not have to do anything further until you arrive in Aarhus. After arrival you can collect your key and contract at the International Centre.
  9. If you are offered a room to sublet, you must contact the landlord as soon as possible, sign the leasing contract and transfer the first month’s rent and deposit to the landlord’s bank account.  You must arrange how and when to collect the keys with the landlord.

Cancellation policy

  • If you need to cancel your accommodation, you must contact housing@au.dk immediately. If you cancel your accommodation more than 6 weeks before your leasing contract starts, we will cancel your contract without any costs. If there is less than six weeks until the start of your leasing contract, we will send you an invoice for 1-2 month’s rent depending on the specific leasing contract. There are no exceptions to this, meaning that the housing office is NOT responsible for eventual delays in your visa-application, withdrawal from your study programme, your eventual health problems or whatever reason for your delay or necessary cancellation, and you will therefore be billed for cancellations made later than 6 weeks before your contract starts for WHATEVER REASON you have to cancel.

Arrival

  1. You can find information about practical matters, moving in procedures, what to bring etc. here.
  2. You can pick up your key at the International Centre from the day your contract starts UNLESS this date is a Saturday or Sunday. If you arrive before your contract starts, it is your own responsibility to find accommodation for the first nights. You can find some options here.
  3. If your contract starts after your arrival date, you need to book a room in a hostel/hotel and stay there until you can collect the key.
  4. If you are subletting a room, you have to agree with your landlord on how to receive the key. The key will not be available at the International Centre.
  5. After arrival, make sure that you sign your leasing contract and hand it in to the Housing Office (unless you have been allocated a room to sublet, in which case you need to send the signed leasing contract to the landlord before arrival.)

About housing offered via AU Housing

Students will be placed in student dorms, shared-facilities houses or offered a room to sublet from a private landlord. Read more about these types of housing here. The rooms are scattered around the city and we are not able to guarantee a specific location of your accommodation. In most cases you can expect a maximum of 30 minutes travel time to campus. Rooms will be furnished with basic furniture only: bed, table, study chair, lamp and basic kitchen utensils. Duvets, pillows and bed linen are not provided. Other furniture, equipment and appliances will not be provided.