At the start and the end of your stay we confirm your attendance directly with your host university. Therefore, it is not necessary for you to upload a Confirmation of Arrival or Confirmation of Departure.

What is a Learning Agreement (LA)?

The Learning Agreement (LA) is an agreement between you as a student, your home university (AU), and your host university. It is a mandatory part of your stay and serves as documentation in connection with your Erasmus+ grant.

You enlist the courses you are taking abroad and how many ECTS they correspond to. 

How to fill it in?

Depending on your destination there are different ways to make your LA. 

• If you are going to Amsterdam, Munich or Prague you need to fill in the LA via the Erasmus+ Portal.
• If you are going to London you must use the pdf version.

You will receive a detailed guide for filling out your LA, to your AU mail, before your planned start date. 

In case of changes in courses, you will be able to change your LA. 

The Learning agreement needs to be Approved by you, your international coordinator at your faculty at AU, and your host university. 

If you have any questions on how to fill in your Learning Agreement, we advise you to contact your international coordinator at your faculty at AU. The coordinator at your faculty is the one who approves your Learning Agreement. 

When is the deadline?

The Learning Agreement needs to be filled in and approved upon the start of your studies abroad. You will receive an email from the Erasmus+ office at AU with instructions. 

The difference between Learning agreement and Pre-approval of courses (forhåndsgodkendelse)

The pre-approval of courses is a process handled at your Faculty. You apply to get your courses from abroad approved as a part of your studies at AU in order to have credit transfer (merit) when you return from abroad. This is an in-house process that is not directly linked with the Erasmus+ program.

The Learning agreement is the EU version of the approval of courses. As an Erasmus+ student, you need to do both pre-approval and Learning agreement, it is mandatory. The Learning agreement also involves your host university. Your AU international coordinator can approve your Learning agreement based on your pre-approval of courses.

With regards to your Erasmus+ grant, we need your transcript of record to document that you have completed your studies abroad. 

Your host university issues the transcript at the end of your stay. Usually, it can take up to 5 weeks after the final exam before you receive it.

You must submit a copy of your official transcript of records (TOR) via the Erasmus+ Portal, no later than 5 weeks after end of studies.

If you receive a reminder about submitting the transcript - and you still haven't received your transcript, please let us know.