Student internships at AU

Erasmus Placement at Aarhus University

The Erasmus programme offers students at higher educational institutions the opportunity to spend a placement period at an institution in another participating country. Read more about the Erasmus placement programme and note in particular the information about the required Training Agreement.

Aarhus University receives a number of applications for Erasmus Placement each year. If you are interested in applying for an Erasmus Placement at Aarhus University, the first step is to ensure that your home university will endorse your application. As a minimum, it is important that all applicants are able to provide a Training Agreement which has to be endorsed by the home university and subsequently by a relevant supervisor from AU. Please note that it is your own responsibility to find a researcher, who is willing to host and supervise you. You can search for researchers here.

Being accepted for an Erasmus Placement at AU means that the applicant is allowed to carry out the program described in the Training Agreement. Therefore, the acceptance only includes the academic content of a placement. Non-academic services such as student ID, mentor/buddy programme and intro activities etc. are not included in an Erasmus Placement at AU. Nor will students at AU through Erasmus Placement receive a transcript of records since an Erasmus Placement is rarely combined with enrolment into courses. For information about housing, please see information below.

Lastly, in some cases an Erasmus Placement may be combined with the student writing his/her thesis at AU, and such a combination also requires that the student obtains the endorsement by relevant AU faculty for supervision. Similar to an Erasmus Placement, an Erasmus Placement combined with thesis work only includes the academic content of a placement. Non-academic services are not included in an Erasmus Placement combined with thesis work at AU.

This distinction between academic and non-academic services is due to the fact that the Danish University system is largely based on students enrolling for courses and passing exams. Since most Erasmus Placements do not include students signing up for courses, the AU International Centre does not provide non-academic services in relation to an Erasmus Placement at AU.

Below you'll find the steps to be followed when looking for an internship at AU:

  • Before arrival to AU

    • Find relevant researcher to host and supervise you. Search for researchers here
    • Provide Erasmus+ learning agreement for traineeships signed by home university and by relevant researcher at AU. The document is provided by your home university
    • According to the learning agreement for traineeships (p. 3) the trainee is responsible for taking out all relevant insurance incl. accident and liability insurances. AU does not carry any kind of insurances
    • Check up on AU Housing service http://international.au.dk/life/locations/housing/auhousing/intern/
  • Upon arrival at AU

  • Before departure from AU

    • Remember to get the Traineeship Certificate signed by the researcher
    • De-register at Citizen Service
    • Follow housing procedures regarding check out incl. hand in keys

Internship at Aarhus University

Student placement is an alternative term to the widely used term 'traineeship' or 'internship'. 

If you are a student at a university outside the EU/EEC countries, it may be possible to arrange an internship at Aarhus University. Your internship must be arranged directly with at department and a professor/counsellor at Aarhus University. The International Centre is not able to assist in this field.

The internship has to be an integrated part of your studies at your home university. It means that there has to be an educational agreement between your home department and the AU host department.

You can be granted a residence and work permit to work as an intern within various fields, but it always has to supplement an educational programme which you have begun in your country of origin or another country of which you are a legal resident.

To be granted a residence and work permit for interns and to avoid interns being used as cheap labour, you have to meet these conditions and apply using the so-called PR3 formular.

Please be aware that you are not allowed to enter Denmark as a tourist and start your internship. You must have received the residence and work permit prior to your entry into Denmark.

 

Furthermore you must meet the following conditions:

  • You must be between 18 and 34 of age (both years included) at the time you submit the application
  • The internship must have as its objective to supplement an educational programme which you have begun or completed in your country of origin or another country of which you are a legal resident. You must include in your application an authorised translation of documentation of your on-going or completed education, including a list of the courses you have followed
  • The internship must have a natural relation to your on-going or completed education in your country of origin or another country of which you are a legal resident. This means that your internship must be professionally relevant to your on-going or completed education, and if you have completed your education, this must have happened recently. If you completed your education more than 18 months ago, if will require an individual assessment of your application to determine whether there is a natural relation between your education and the internship. In such cases, information about your occupation since you completed your education will be taken into account
  • The place of internship must be able to provide adequate and relevant training. If internship approvals are not issued in your professional field, you must include a statement describing the planned course of the internship, who will supervise you during the internship, and information about whether the place of internship has any experience with receiving interns/trainees. The Danish Agency for International Recruitment and Integration may also obtain supplementary information from the relevant organisations
  • Salary and employment conditions must correspond to Danish collective agreements for interns. If you are to work as an unpaid intern, you must document that you can support yourself for the entire internship. You must document that you have at your disposal an amount corresponding to Danish student grants (SU) multiplied by the amount of months the internship is to run for. The student grant amount is DKK 6,015 per month (2017 level). Documentation can be a bank statement in your name or documentation of student grant or scholarship
  • Your application must include a description of your responsibilities and an educational plan
  • Your application must include a description of how your internship will supplement your ongoing education in your country of origin or another country of which you are a legal resident
    For further information contact the International Centre, ic@au.dk

Information for AU hosts (in Danish)

AU Vejledning vedr. internationale praktikanter

August 2018 

Hvornår er en praktikanttilladelse påkrævet

Man kan få opholds- og arbejdstilladelse som praktikant hvis særlige uddannelsesmæssige grunde taler for det. Nedenstående liste er ikke udtømmende. Tjek altid SIRIs hjemmeside for detaljerede og opdaterede betingelser.

  • Man skal være fyldt 18 år, men ikke 35 år på ansøgningstidspunktet
  • Praktikopholdet skal have til formål at supplere éns allerede påbegyndte uddannelse i hjemlandet 
  • Praktikopholdet skal have en faglig og tidsmæssig tilknytning til éns påbegyndte uddannelse i hjemlandet  Praktikopholdet skal således være fagligt relevant for den påbegyndte uddannelse
  • Løn- og ansættelsesforhold skal være sædvanlige efter de til enhver tid gældende overenskomster for praktikanter. Hvis man ansættes i ulønnet praktik, skal man dokumentere, at man kan forsørge sig selv i hele praktikperioden.
  • Beskrivelse af praktikantens arbejdsopgaver samt uddannelsesplan skal vedlægges ansøgningen
  • Beskrivelse af hvorledes, praktikopholdet supplerer praktikantens påbegyndte uddannelse i hjemlandet skal vedlægges ansøgningen

Varigheden på en praktikanttilladelse

Man kan få opholds- og arbejdstilladelse for op til max. 18 måneder inkl. en eventuel forlængelse, men ikke for længere end kontraktperioden. Tilladelsen kan ikke forlænges ud over 18 måneder.
 
Hvis man skifter arbejdsgiver i sit forløb, må man ikke påbegynde sit nye arbejde som praktikant uden først at have fået en ny opholds- og arbejdstilladelse.

Ansøgningsprocessen

Onlineansøgning - ANBEFALES

Anvend det digitale ansøgningsskema: PR1 eller PR3 afhængig af uddannelse.

PR1: https://www.nyidanmark.dk/xform/formularer/PR1.form.aspx

PR3: https://www.nyidanmark.dk/xform/formularer/PR1.form.aspxPR3 online .

Hertil kræves digital medarbejder-signatur/NemID. Læs mere her: http://medarbejdere.au.dk/administration/it/digital/nemid/

AU starter ansøgningsprocessen ved at logge på det online ansøgningsskema ved hjælp af NemID og udfylde ansøgningsskemaets del 1, vedhæfte den nødvendige dokumentation og signere ansøgningen med NemID. 

AU får tilsendt referencenummer og adgangskode til ansøgningsskemaets del 2, som sendes videre til ansøgeren.

Ansøgeren kan derefter logge på og udfylde del 2, betale gebyr, vedhæfte den nødvendige dokumentation og anføre sagsbestillings-id. Sagsbestillings-id’et bruges til digitalt at forbinde ansøgningen og den tilhørende gebyrbetaling. Derefter kan ansøgeren signere ansøgningen ved hjælp af NemID, hvis dette haves eller en indscannet kopi af sin underskrift på et print af ansøgningens erklæringer og indgive den samlede ansøgning. Ansøgningen skal afsluttes og indgives senest 30 dage efter, at praktikværten har påbegyndt den.

Bemærk at sagsbehandlingstiden hos SIRI er op til 60 dage. Derfor anbefales det at indsende ansøgning 3 måneder før startdatoen for praktikken. Praktikanten må ikke starte i praktik før tilladelsen er udstedt og modtaget.

Det er kun udenlandske praktikanter allerede bosiddende i Danmark, der har NemID.

Papiransøgning

Hvis det ikke er muligt at indgive ansøgningen online, findes der også print-versioner af ansøgningsskemaet: PR3 (Word) .

Det er stadig AU, som starter ansøgningen ved at udfylde del 2 af ansøgningsskemaet (kan ske på skærm) og vedlægge den nødvendige dokumentation.

Herefter sender AU ansøgningsskemaet og den vedlagte dokumentation til ansøger på mail, som udfylder del 1 af ansøgningsskemaet inklusiv nødvendig dokumenter og indgiver den færdige ansøgning (både del 1 og del 2) på email til SIRI.  Email: greencard-interns@siri.dk

Tips til udfyldelse af PR3

Svar omkring praktikværten

På spørgsmålet om, der er andre praktikanter på praktikstedet, kan der svares ja og antallet kan sættes til ”ved ikke”.

På spørgsmålet om, der er ansøgt om flere praktikaner, kan der under antal svares ”ved ikke”.

På spørgsmålet, om praktikpladsen er godkendt som praktiksted svares ja. Tillægsspørgsmålene hertil besvares ikke, og det er ikke nødvendigt at vedhæfte praktikgodkendelse. Som uddannelsesinstitution er AU automatisk godkendt.

Paskrav

En opholdstilladelse kan kun gives eller forlænges indtil 3 måneder før passets udløbsdato. Det vil sige, at hvis ens pas fx udløber om 12 måneder, kan opholdstilladelsen kun gives for 9 måneder eller forlænges med 9 måneder. 

Dokumentationskrav

Det fremgår af SIRIs hjemmeside samt af ansøgningsskemaet, hvilke dokumenter AU skal uploade/vedhæfte, og hvilke ansøger skal uploade/vedhæfte.

Gebyr for sagsbehandling

Der skal normalt betales et gebyr for, at man kan få sin sag behandlet. Der er et gebyr til SIRI og et gebyr på ambassaden, hvor biometri optages.

Behandling af ansøgningen

Når SIRI har modtaget ansøgningen starter sagsbehandlingen. Sagsbehandlingstiden er normalt 2 måneder forudsat at ansøgningen er fuldt oplyst. De 2 måneder regnes fra den dag, ansøger har været på ambassaden til optagelse af biometri.

Udstedelse af tilladelse

Når SIRIs sagsbehandling er afsluttet, udstedes tilladelse. Tilladelsen sendes til ansøger via ambassaden, og AU modtager en kopi af tilladelsen.

Det er vigtigt, at både praktikant og vært (AU) sætter sig grundigt ind i betingelserne for tilladelsen. Hvis betingelserne ikke overholdes har det store konsekvenser for praktikanten og for AU.

For yderligere oplysninger, kontakt da Internationalt Center, Helle Colding Seiersen, hcs@au.dk.

For more information about Erasmus Placement and internship at AU

For more information, contact your faculty: