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Moving in & out Herning

Moving in

When does your lease start?

Your leasing contract starts on the day stated in your housing offer, and normally you can pick up your key from that date (or any day hereafter) at the Reception at AU Herning (AU HE). If it happens that your lease starts on a Saturday, Sunday or public holiday, you can't pick up your key until the first weekday hereafter. You need to arrange and pay for short term accommodation until then yourself.

Picking up your key

You can pick up your key and leasing contract at the Reception, BTECH, Birk Centerpark 15, 7400 Herning. Office hours Monday-Thursday from 8am to 2pm, Friday from 8am to 12.30noon. However, we always suggest that you contact Heidi Maibritt Trampedach Larsen - heidi@btech.au.dk to make an appointment for picking up your keys and leasing contract. If you arrive outside office hours you need to arrange short term accommodation yourself.

What to do when moving in?

You have to fill in the moving in checklist immediately after having moved in. As this might determine how much of your deposit you will get back, you are asked to complete the report on your first day. Complaints should immediately be addressed to Heidi Maibritt Trampedach Larsen - heidi@btech.au.dk  including if you notice any problems with the furniture or you have complaints regarding the cleaning of your room.


AU Housing strongly recommends that you take out home contents insurance that will cover your loss in case of burglary, fire etc. AU does not cover any losses.

Media licence fee

Anyone in Denmark having access to the internet through TV, PC, tablet or smartphone must pay a media license fee. The fee is approx. 2500 DKK/year. Please read more here.

Moving out

Notice of termination

Please notice that you can terminate your lease with 3 months notice to the 1st in a month

To shorten your contract:
     - Submit the ‘Notice of termination’ form before deadline.
     - Check notice deadlines and be aware of the latest moving out date. 

To extend your contract:
     - Contact housing@au.dk minimum two months before your contract ends.
     - Note that extensions are granted in exceptional cases only. 


Please make an appointment with Heidi Maibritt Trampedach Larsen - heidi@btech.au.dk to book an inspection of your room before you leave. If possible, please be present during the inspection. Read more here.

After the inspection, please return keys, student card and laundry card (if any) to the inspector. If you are unable to attend the inspection, the above items are to be returned to Heidi Maibritt Trampedach at the reception. (During office hours.)


Loss of keys, student card and laundry card, a fee will be deducted from your deposit. (200 DDK per card)

Reimbursement of deposit

The deposit will be reimbursed (after withdrawal of eventual costs) after the final inspection when you have left your lease. The deposit will be reimbursed to the same credit card you used when making the deposit payment. Reimbursement in cash is not possible. The processing time for reimbursement of deposit can be up to 3 months. 

National Registry Office

Remember to inform the National Registry Office of your departure. You need to give them your address in your home country.

They can be reached by email to opb@herning.dk or at Rådhuset, Indgang B, 7400 Herning. If you send them an email, please include your CPR number and your address in Herning.