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Practical information

Congratulations on your employment at Aarhus University, we are glad to have you on board as a part of the AU Summer University network. This page contains some practical information about the process from now on and until you have graded the last student in your Summer University course. 

How to write a good course description webinar
Click here for the slides of the webinar held on September 12th and go here to watch the recording (47 mins).

After your course has been selected (September 19'-April 20')

Create course description and send in by September 20th

After your course proposal has been accepted you need to send in a course description, which must then be approved by the study board. 

The course description for your course will be published in our online course catalogue (when the description is done and approved, it can be found by searching for the course name). This page is mainly used by Aarhus University students prior to and during the course application round.

Please use the course description template to create the course description and please read the portfolio exam guideline and the departments' "how to write a good course description" guide before you begin. 

You can see a good example of a bachelor course description here and a good example of a master course description here

Deadline to send in the course description to summeruniversity@au.dk is September 20th. 

Promoting your course - send photo and link by November 1st

A page for your course will be set up on the AU Summer University website. This page is used both by internal and external students interested in AU Summer University, prior to and during the course application round. Our communication department will write the teaser text, based on your course description. But in order set up the page for your course, we will need a photo of you and a link to your academic profile. 

Please send this to summeruniversity@au.dk by November 1st. 

What we do
We are promoting AU Summer University widely towards both existing AU students and students from other Danish universities as well as towards students from our international partner universities. We will produce post cards, posters, conference folders and a variety of merchandise that we use for recruiting international students. In addition we are also doing a lot of online advertising such as Facebook, newsletters, study portal campaigns, online databases etc. We are also in contact with former students and lecturers and other partners. We are attending large international conferences such as EAIE, APAIE and NAFSA and we are frequently visited by partners, where we are also promoting our Summer University courses.   

What you can do
You can help your course to a successful (and sufficient) application number by using your existing international network of students and colleagues. We will send you some promotion material that you can use and in general you can help us a lot by spreading the word in your network.

What to do when

  • September 20th: Send in course description to summeruniversity@au.dk 
  • November 1st: Send in photo of yourself and link to academic profile to summeruniversity@au.dk 
  • December: Look out for the official employment letter which you will receive in December
  • January: Look out for information from the housing office regarding your housing options
  • January 15: We open for applications to your course, help us spread the word! 
  • March: If your course has a low application number we will inform you to see if we can promote your course further
  • Mid-April: It will be decided if your course has sufficient enrollments to run, look out for e-mails from us

After your course has been confirmed (April 2020-)

If you have received an e-mail from us stating the relevant Department has confirmed that your course will run it is time to book your flights, find accommodation, create a day to day schedule and a syllabus of your course and prepare your classes. Below you can find more detailed information on what we need from you and when.    

Class Schedule and List of Literature - send in by May 1st

Class schedule

You can find a template for a day-by-day schedule here, that we recommend you to use. You can also find an example of a literature list and schedule from a previous year here, that you can use as inspiration. If you would rather use your own template that you are used to from your home university, then please feel free, as long as it contains the same information.

For 5 ECTS courses there are 2 weeks of teaching required and 3 weeks for 10 ECTS courses. As the summer courses are very intensive, you must not shorten the teaching period by e.g making the days in the first weeks longer in order to skip days in the later weeks. For a 5 ECTS course a 9 – 12 daily schedule is therefore recommended and for a 10 ECTS course teaching 9 – 13 daily is recommended.

In total the number of teaching hours should be a min. of 27 hrs for 5 ECTS courses and 54 hrs for 10 ECTS courses.

List of literature
When handing in lists of literature, please be as precise as possible when referencing, so that we may order the right materials. The library will prepare an electronic course pack available on Blackboard (our online learning platform), and the students will be able to buy the textbooks in the university book store. A copy of all text books will also be available in the library on campus during the summer.

If you want to use cases for your course, we will order a case pack with The Case Centre, and students will be able to access and pay for cases directly. You are of course also welcome to bring your own non-copyrighted cases, which we can then photo copy and distribute free of charge to the students.

If you want to use cases for your course, we will assist you in providing copyrights for all students.
We recommend a maximum of three cases, unless your course is entirely case based.

The courses are taught very intensively so it is important that the students know rather precisely what they have to prepare for each class and thereby for the whole course. So if you have a long list of articles and other teaching material, we strongly recommend that you divide it into a compulsory part and an optional part. The optional part may also be very important for the students in case they want to pursue the subject e.g. for their final thesis.

If you want to use an electronic course pack for your course, the library will assist in obtaining electronic copies of your material. You have to send a detailed list of the teaching material, no hard copies or electronic copies, to me. The library will then collect and upload the electronic course pack to Blackboard, so the students can download and print it from there.

Information on Danish Copyright laws

The Danish Copyright Law does not allow Fair Use or Fair Dealing which is used in the Anglo American copyright tradition. In the Nordic and Continental European copyright tradition you will have to seek permission from copyright holders if you want to use copyright protected material for the use of students attending your courses. The literature lists must adhere to these three copyright principles:

1: The Danish Copyright Law

2: Educational license with Copydan Writing

3: Lastly, only a certain percentage of any given book may be used according to copyright regulations. You are allowed to use 20% - although max. 50 pages of a publication per student, per semester. Read more here.

Arrival and teaching

Arrival and living in Denmark
We have created a pre-arrival information guide that we hope will be helpful in planning your stay and teaching in Aarhus. We will also send you more detailed information concerning the event as well as a special exam guide later. Visit Aarhus has also created a nice app, which is available in both an online and an offline version. It is simply called “visitaarhus” and gives you access to the most important sights, transport etc. in Aarhus. Once you know when you will arrive please notify us in advance so we can arrange your pick-up and take you to your accommodation. 

Running your course
In late May or early June you will get access to our online learning platform, Blackboard, where you will also be able to see a list of the enrolled students. We will create a welcome message for all courses, where we will also state the location and classroom of each course once confirmed, so this is also where you can check the classroom of your course. We will send you a guide and your username once your course has been setup.   

All the written take-home exams will be held online via Wiseflow, the online exam system at Aarhus BSS. You wont have to do anything in order to set up the exam, but you will have to send us the exam assignment prior to the exam so we can upload it. You will also be grading the students in Wiseflow. We will arrange an exam meeting prior to the exams where you will receive all the information you need but you can also find a lot of useful information here

During one of the last days of lectures, your course will be evaluated by the students online via Blackboard. We will ask you to reserve approx. 15 minutes for this one of the last days of class. Our student assistants will arrange this with you. 

Guides and services

Services provided by the International Centre for international guest lecturers

The International Centre at Aarhus University offers a housing guarantee, visa service, and information about the tax number application, meaning overall assistance in practical issues before and during the event. Information and support related to the Danish teaching and grading system will also be provided. All guest lecturers are invited to participate in a social programme.

Visa

As an international employee at Aarhus University staying in Denmark for less than 3 months you will not need to obtain a residence and work permit before coming to Denmark. However, citizens from some countries may be requested to hold an Entry Visa in order to enter Denmark.

The International Centre at Aarhus University will provide you with a letter of invitation and employment in order for you to apply for the Entry Visa. We request that you apply for an Entry Visa immediately after you have received the letter of employment /invitation from us, since obtaining the Entry Visa for some countries may take more than 2 months.

Tax

As a guest lecturer at Aarhus University, you must pay tax to the Danish state. The taxes pay for the Danish welfare system, including childcare, education, elderly care, and access to doctors and hospitals. You will benefit from these welfare services while working in Denmark.

Although AU Summer University lecturers only work in Denmark for a short period, income is liable to full taxation in Denmark. The tax rate is expected to be around 25-30% on the gross salary. Possible double taxation agreements may have an influence on the total taxation of your income from Aarhus University. Please contact the tax authorities in your home country to learn more.

WI-FI on Campus

WI-FI: Eduroam

Wireless internet is available in all buildings at Aarhus University. To access the internet from your Mac or PC download the settings from eduroam.au.dk/en (click ”Log on to Eduroam” and choose “Students”) and login to Eduroam following one of these procedures:

  1. If you have an active login for Eduroam from your home university you can use this. Or you can
  2. Use the Eduroam login provided by AU.

The AU login for Eduroam is @uni.au.dk (e.g. au123456@uni.au.dk) and the same password you used for Blackboard (your password for https://mit.au.dk). You will receive an email with your AU ID from the Summer University Administration. If you don’t remember your password (or haven’t logged in to Blackboard or mit.au.dk before) you can retreive your (new) password here

To retrieve the password you need to enter the email you used when you applied for AU Summer University, then an activation link for the new password will be sent to you. Please note that this will also alter your password for Blackboard.

To access the internet from your smartphone pick the Eduroam network and type in username and password.

Housing

As a guest lecturer at AU Summer University you have a number of different options in finding accommodation. The International Centre will send you a housing offer for the duration of your stay here in Aarhus. You may also bring your family along. More precise information regarding housing possibilities is to be announced. 

Guest lecturers pay for their own accommodation.

Travelling to Denmark

Depending on where you are travelling from, the most common ways of arriving are:

  • Fly to Copenhagen, take a connecting flight to Aarhus, take the bus downtown
  • Fly to Copenhagen, take a train from the airport to Aarhus
  • Fly to Billund, take the bus to Aarhus
  • Take the train all the way to Aarhus
  • Take the bus all the way to Aarhus


Airports

Aarhus Airport – Tirstrup: www.aar.dk

Location: 45 km northeast of Aarhus. There are direct flights to Aarhus Airport from some European cities and Copenhagen. The airport bus is linked to most incoming/outgoing SAS flights and stops both close to the University and downtown Aarhus. It takes 50 minutes to get to Aarhus city centre and costs around TRAVELLING TO DENMARK DKK 115.

Billund Airport: www.billund-airport.com

Location: 100 km southwest of Aarhus, next to Legoland. Aarhus is also serviced by another international airport, Billund Airport. There is an airport bus from the airport to downtown Aarhus (bus 912X; from the Aarhus Bus Station) which takes 1 hour 30 minutes and costs around DKK 150.

Copenhagen Airport – Kastrup: www.cph.dk

Location: Copenhagen. Copenhagen Airport is Denmark’s main international airport and there are direct flights to Copenhagen Airport from most European cities. When you arrive at Copenhagen Airport, you can either continue your flight to Aarhus or Billund Airport or catch a train or bus towards Aarhus.

 

Trains

From Copenhagen

You can either take a bus or a train from Copenhagen Airport to Copenhagen’s central train station, and change to a direct train to Aarhus. The train takes 3–3.5 hours and they leave for Aarhus twice per hour. For more information on train departure times, please visit the website of DSB, Denmark’s State Railway company, at www.dsb.dk.

International connections to Aarhus

Aarhus is relatively easy to access by train from a variety of cities and European countries. The Danish network of trains is well developed. Please bear in mind that when you book tickets on Danish trains, you need to pay a small additional fee to book a specific seat, which may be necessary if you are travelling during peak times!

Aarhus Central Station (Hovedbanegården)

Aarhus Central Station (Hovedbanegården) is located in downtown Aarhus at the very end of the main shopping street. Outside the station, you will find a taxi rank and bus stops for most city buses.

 

Bus

From Copenhagen and within Denmark

FlixBus operates within Denmark and many other European cities and offers a cheaper alternative to the train, with an additional discount for students. The service between Copenhagen and Aarhus departs from Copenhagen Central Station or Copenhagen Airport and runs several times a day www.flixbus.dk

International connections to Aarhus

For international bus connections, the aforementioned Flixbus and Eurolines (www.eurolines.dk) are possible choices. If you wish to receive a student discount, it is very important that you bring a certificate of enrolment from either AU or your home university with you on the bus!

Aarhus Bus Station (Rutebilstationen)

The Aarhus Bus Station (Rutebilstationen) is located 5 minutes’ walking distance down the street from Aarhus Central Station. Some city buses also stop at the Aarhus Bus Station and most regional buses arrive/depart from there.

 

Car

It is expensive to own a car in Denmark, so many people choose public transportation instead. If you wish to use your foreign car in Denmark, you must register it within 14 days upon arrival in Denmark. Registration of vehicles is administered by DK TaxAuthority, where you can also find rules and tax rates for imported cars. Some countries must also convert their driving license within 14 days after establishing residence. Please check all the information before bringing your car to Denmark at www.skat.dk.

Getting around in Aarhus – busses, bikes etc.

As you will soon find out, Danes are very fond of bicycles. Even during the winter, you will see most Danes using their bikes as a means of transport. However, the local bus network is well developed and the yellow city buses will take you all over the city. If you bring your own car, you will be able to find parking both in the city centre and on campus. Whilst parking on campus is free but time-limited, you will need to pay on the streets outside of campus. Once you find your parking space, you need to locate the closest parking meter in order to pay for a parking ticket. Please note the parking fines are expensive in Denmark. If you need to get somewhere fast and easily, you can always call one of the city taxis although they are quite expensive relative to other countries.

Rent a bike

It is possible to rent a bicycle for a shorter stay in Aarhus: Bikes4rent Phone: +45 27 29 06 90 The shop is located a bit outside the city centre but just call them, and they will deliver the bike to the city centre. The price for renting a bike is DKK 95 for one day, DKK 350 for one week and DKK 490 for two weeks. www.bikes4rent.dk

450 free city bikes in Aarhus

There are 450 city bikes in Aarhus free of charge 24 hours a day between May and October. You can find them located around the city in 56 specially allocated bicycle stands. Each bicycle has a coin slot (just like shopping trolleys in Danish supermarkets). Insert a DKK 20 coin in the slot and press the “key” into the other slot to unlock and release the bike from the bicycle stand. Your coin will be returned when you press the “key” back into the slot at any bicycle stand.

 

Public Transportation   

The local bus system

The city bus network of Aarhus is well developed. The yellow city buses can take you all over the city – from 05:00 to 00:00. There are also night buses on Fridays and Saturdays. Midttrafik is the bus company that runs the yellow buses and on their website you will find the timetables for the different bus routes. One-way tickets can be bought from a ticket machine in the bus for DKK 20 or via the Midttrafik app.

The only way to a buy a multiride ticket is through the Midttrafik app, where a 10 ride tickets cost DKK 170. If you plan on taking the bus more than 10 times this could save you money.
To go from the central train station to the International Centre by bus, you can go by these buses:
Bus 1A (direction Lystrup Trige)
Bus 12 (direction Mejlby/Gl. Kaløvej or Hjortshøjvangen)
Bus 13 (direction Vejlby/Stenagervej)
Bus 14 (direction Skejbyparken)
Bus 15 (direction Skejby/Nordlandsvej)
Bus 17 (direction Studstrup)
Bus 18 (direction Mejlby/Gl.Kaløvej)
Bus 20 (direction Åkrog Strandvej)
all departing from Park Allé by the town hall and get off at the ‘Nørreport’ bus stop.

Light Rail

It is also possible to ride the new light rail train. The light rail ticketing works the same way as in the buses and you can also use the Midttrafik app for it. To go from the central train station to the International Centre take the L2 towards Lisbjerg and get off at Nørreport.  

Taxis

In Denmark, taxis are relatively expensive in comparison to other countries. However, they are safe, reliable, and comfortable. 

Aarhus Taxa: +45 89 48 48 48
DanTaxi: +45 86 16 47 00 

Journey planner

For planning your journey in Aarhus, or for travelling within Denmark, the website Rejseplanen.dk provides an excellent tool (similar to Google Maps).

Pick-up service

Upon arrival in Aarhus, we will pick you up at the train or bus station and drive you to your place in Aarhus. We will email with the details in June. This service is provided between 8 AM and 10 PM. If you arrive outside these hours we ask you to book temporary accommodation for the night (normally at your own expense).

Useful apps/useful links

For your Smartphone

Rejseplanen (Journey Planner)

The easiest way to find your way around both Aarhus and Denmark is with the “Rejseplanen” (Journey Planner) app, which allows you to search the connections of trains and buses to help you get to where you are going. The app allows you to search for an address from your current position, and thus shows you the appropriate bus, train and/or walking directions to get to your final destination. The app can be downloaded via the app/play store, on the Rejseplanen website (only available in Danish), or by clicking the icon above.

DSB

Finding and buying train tickets with Denmark’s national train service (DSB) is quick and easy with the DSB app. The app allows you not only to search for the next train connection, but also to purchase your tickets and seat reservations all in one place. When travelling, all you have to do is show the ticket on your phone to the conductor when they check tickets. The app can be downloaded via the app/play store or on DSB’s website (only available in Danish).

Midttrafik

The Midttrafik app allows you to buy single tickets and multiride tickets for the city buses (yellow) and the regional buses (blue) in Aarhus. The app is unfortunately only available in Danish, but Midttrafik’s website has a guide in English that explains how to set up an account and buy tickets. The app can be set up with your payment card, which is helpful if you find yourself without coins for the bus. Download it it via the app/play store or on Midttrafik’s website.

AU Find

You can use the AU Find app to find information about a person, a building or a unit at Aarhus University. All the addresses are shown on a map, and they are integrated with the Google Maps Directory, which gives you directions. You can also add a person directly to your contacts for quick reference later. Download the AU Find app by clicking the appropriate links on this page.

 

Pre-arrival Checklist

  • Notify us if you need assistance with visa before May 1st
  • Obtain visa (if needed)
  • Buy health and home insurance
  • Apply for AU housing before May 1st or find housing on your own
  • Sign up for social programme
  • Notify the Summer University team when you will arrive
  • Join the Facebook group for Summer University (from May)


Useful Links

The Official Portal for Foreigners » www.newtodenmark.dk

Tourist Guide of Aarhus » www.visitaarhus.com

Studenterhus Aarhus » www.studenterhusaarhus.dk

The Official Website of Denmark » www.denmark.dk

The Royal Danish Ministry of Foreign Affairs » www.um.dk

Study in Denmark » www.studyindenmark.dk

VisitDenmark – Danish Tourist Board » www.visitdenmark.com

Campus facilities: library and canteen

The Library

Aarhus University offers international students and lecturers a number of academic services and facilities, which are described below. If you have any queries, librarians will be available whenever possible in both the main and individual faculty libraries.

AU LIBRARY, NOBELPARKEN

At the library you will be able to consult the books in the Reading Room – those placed on the dedicated shelf for AU Summer University cannot be taken out of the library but there are photocopiers and printers available where pages can be scanned and copied. Furthermore, the Royal Danish Library has an extensive electronic journal database, which you can use by logging on as a student or lecturer at the library or anywhere on campus. Visit the library on campus or the website for more details. You have online access to the library databases through the Internet.

AU LIBRARY, NOBELPARKEN
Jens Chr. Skous Vej 5
Building 1461-63
8000 Aarhus C
Summer opening hours (July 2 - August 10):
Mon - Fri: 9:00 – 12:00
Contact information:
(+45) 9135 6447
nobelparken.library@kb.dk

Information about all libraries at AU:
www.library.au.dk

 

Computer Facilities

We strongly recommend that you bring your own personal laptop for the duration of the AU Summer University. You will be able to plug in your laptop to the AU network at several locations and you can connect to the wireless network in almost all areas of almost every building at the University.

IT Help Desk

During the AU Summer University, the Help Desk will be able to help you with IT related problems, e.g. support of applications and configuring laptops to the wireless network at AU.

Canteens

DALE’S CAFÉ

Dale’s Café is a meeting place for international students and the University’s increasing number of PhD students. It is situated in the Dale T. Mortensen Building where you will also find the Help Desk of AU Summer University.
The café offers quality coffee, sandwiches and a wide selection of beers. It has an informal lounge area where you can relax whilst enjoying snacks and beverages.

Opening hours:
Mon - Fri: 08:30 - 15:30

NOBEL’S CAFÉ & DELI

The Nobel’s Café & Deli is close to where most classes will be held, on campus. The canteen offers sandwiches, warm meals, coffee, tea and snacks. You can find the canteen in Building 1481.

Opening hours:
Mon - Thu: 08:00 - 15:30
Friday:       08:00 - 13:30

Meetings and events for lecturers 2020

During your stay at Aarhus University, the International Centre will host a series of gatherings and social events. Some are for lecturers and some are also open to family members.

Welcome and introduction

The International Centre invites you to join us for a welcome reception in Nobelparken.

Venue: Nobelparken

Dates:

Term 1: Monday, 6 July at 13:00

Term 2: Monday, 27 July at 13:00


Dinner and official welcome

During the first week here, we would like to invite you and your spouse for a dinner. We will inform you about the exact time and place on arrival.

Dates:

Term 1: Thursday, 9 July at 18.30

Term 2: Thursday, 30 July at 18.30 

Lunch and Exam meeting

To make sure you are well prepared for the exams, we would like invite you to lunch and a presentation about the Danish grading system and the way exams are done at Aarhus University.

Venue: Nobelparken

Dates:

Term 1: Monday, 13 July at 13:15

Term 2: Monday, 3 August at 13:15

During each term we will schedule an outing for lecturers and their families

Term 1 : Wednesday 15 July at 14.00 (meeting time at the International Centre).

Term 2 : Wednesday 5 August at 14.00 (meeting time at the International Centre).

 

 

Informal coffee sessions

On Wednesdays during each term all AU Summer University lecturers are invited to an informal coffee session at Dale’s Café.

Dates:

8 July, 22 July, 29 July, 12 August

Time:

14.00

Venue: Dale's Café

Social Programme

AU Summer University offers an extensive social programme to students. The events are also open to lecturers and their families subject to availability. You can browse the events and sign up as soon as possible here.

University International Club

The University International Club will be hosting meetings during the summer and all lecturers and their families are invited to join. Please read more about the UIC activities here.