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The Circle U. Staff Week

After several virtual meetings it’s now time to meet in real life. Aarhus University therefore invites you to the Circle U. Staff Week taking place on October 4th- 6th 2022.

It will be three days with lots of opportunities to meet and network with Circle U. colleagues, get inspired, share and discuss best practices and get to know Arhus University and the city of Aarhus.

Purpose and themes of the staff week

Circle U. has rather ambitious goals for increasing student mobility and meanwhile commits to sustainability in all its actions. The overall purpose of this staff week is to bring together staff that work with mobility as a way to share best practices and spark ideas on how to reach these goals. We will be looking at predefined tracks, the use of internships and promotion strategies as a way to increase student mobility between our universities. With a presentation of AU sustainability initiatives as our starting point we will also be discussing how to make mobility between our universities more sustainable.

The programme will be a mix of presentations, discussions and workshops. Faculty Afternoon also offers you the opportunity to meet with representatives from the Faculties of Aarhus University or The International Centre to explore possible collaborations. You will choose which faculty /centre to visit in the application form. Finally the week also includes a campus tour and a welcome dinner, and you will get to visit the famous art museum ARoS.

In case of interest  there will be room for Circle U. Task Force meetings during the week.

You can find a more detailed programme in the sections below, where you will also find practical information.

Who can attend

The primary target group is administrative staff working with student mobility within the Circle U. Alliance. Academics working with exchange agreements and mobility are also welcome.


Tuesday 4th of October

08:30 – 9:30 Registration and welcome
09:30 - 10:00 Official opening of the Circle U. Staff Week - Welcome and introduction

By Pro-Rector Berit Eika
10:00 - 12:00

Theme: How to increase student mobility in Circle U.

Presentation Student mobility in Circle U. - A status more than halfway through the project

By Lotte Skovborg, Project Manager, WP2 Circle U.
Presentation and discussion How to increase outgoing student mobility -
Experiences and perspectives from University of Oslo followed by a discussion and sharing of best practices

By Guri Vestad, Special Adviser, Educational Quality Office, UIO and
Sara Marie Ullerø, Senior Adviser, Educational Quality Office, UIO
12:00 - 13:00 Lunch
Stakladen, Nordre Ringgade 3, 8000 Aarhus
13:00 – 13:30 Short introduction to Aarhus University

By Anna Bak Maigaard, Deputy Director for Education, AU
13:30 - 14:30 Coffee, networking session and group photo
14:30 - 15:30 Campus Tour
19:30 - Late Welcome Dinner at Restaurant Basso
Skolegade 21, 8000 Aarhus

Wednesday 5th of October

09:00 – 12:00 Theme: How to increase student mobility in Circle U.
Presentation and discussion Increasing mobility by implementing mobility tracks -
Could the implementation of predefined tracks for incoming students and mobility windows for outgoing students be a means to increase student mobility in our alliance?

Initiatives and experiences from AU.

By Mette Glerup-Thomsen, Senior Consultant, Nat-Tech, AU and Jesper Sejersen, Ass. Professor and Academic Mobility Coordinator, Department of Mechanical and Production Engineering
Presentation & workshop Traineeships as a way to increase Circle U. mobility -
How can Circle U. Universities collaborate to increase the use of and possibilities for traineeships for students in our alliance?

AU experiences and a workshop on how to boost the use of traineeships in Circle U.

By Eva Lise Eriksen, Special Advisor and International Coordinator, ARTS, AU
12:00 - 13:00 Lunch
Nobelparkens Canteen, Jens Chr. Skous Vej 4, 8000 Aarhus
13:00 - 16:00 FACULTY AFTERNOON: Networking, mobility opportunities and future collaboration at Faculty/Department of choice (to be selected in application form)
Free evening

Thursday 6th of October

09:00 - 12:00 Theme: Sustainability and green mobility in Circle U.
Presentation Why is green mobility and sustainability important?
Introducing the latest work of CORC (Co2 Research Center at AU)

By Mads Bendixen, Director of Outreach, CORC, AU
Presentation and discussion/workshop How AU works with sustainability and green mobility

A presentation of AU initiatives including a student perspective, and a discussion of best practices, challenges and possible pathways for increasing sustainability and green mobility in Circle U.

By AU Green Team, AU International Centre and the Green Youth Movement
12:00 - 13:00 Lunch (Possible working lunch for Circle U. task forces)
Nobelparkens Canteen, Jens Chr. Skous Vej 4, 8000 Aarhus
13:00 - 15:00 Visit to ARoS Aarhus Art Museum
Aros Allé 2, 8000 Aarhus

How to apply and application deadline

To apply for the Circle U. staff week please follow the link to the application form on this webpage.
The application deadline is August 22nd 2022. All applicants will receive a reply asap after the application deadline, and no later than the end of August 2022.            

A total of 35 places are available. In case we have to make a selection among the applicants the goal will be an equal representation across all universities in Circle U.

Practical Information

Travelling to Aarhus

You can travel to Aarhus via one of the airports in Denmark (Aarhus, Copenhagen and Billund) or by train, car or bus. More information on Getting to Aarhus and Aarhus University (au.dk)



Aarhus has a wide selection of hotels to choose from, ranging from hostels to luxury hotels. Depending on price and location, there are several great hotels in the center of Aarhus. More info on Accommodation in Aarhus (au.dk)

Circle U. staff week participants can enjoy favorable discount rates at these 2 hotels in Aarhus (by following the instructions below)

  • Wakeup Aarhus (Greatly situated and comfortable)
    • Location: Very centrally located next to the train station, the shopping centre Bruuns Galleri and close to the main shopping street
    • DKK 656 (*special price) for a single room per night, including breakfast
    • DKK 856 (*special price) for a double room per night, including breakfast
    • *To get the special price please book the room pr. email: waa@wakeupaarhus.dk. Make sure to refer to the "SKI-agreement" and inform them about which room and how many night you wish to book, and that it is for "AU/StaffWeek2022". 
  • Hotel Oasia Aarhus (Nordic design and organic food in the heart of Aarhus)
    • Location: Very centrally located close to the train station and the main shopping street
    • DKK 1149 (*special price) for a room per night, including breakfast
    • *To get the special price when you book the room please make sure to book via this link


Getting around in Aarhus

In Aarhus we say that ‘everything is within walking distance’, and here you find more information about the different ways of getting around in the city.


Other practical information and price

Find other practical information here

The Circle U. Staff Week is free of charge and the following is provided by Aarhus University:

  • Lunch and coffee breaks during the day on Tuesday, Wednesday and Thursday
  • Welcome dinner Tuesday evening
  • Entrance to ARoS Aarhus Art Museum on Thursday

Please note that participants are expected to cover costs of travel, accommodation and additional meals themselves and to make necessary travel and accommodation arrangements and reservations.


Erasmus Grant

You might be eligible to apply for a grant via the ERASMUS + STAFF MOBILITY FOR TRAINING. Please check with your home university regarding this.

Who to contact

Aarhus University

Mai Engholm Pedersen, Circle U. project coordinator maenp@au.dk