How to apply in 5 easy steps!

We know that all application procedures can seem complicated, maybe ours included, so we have tried to make it as comprehensible and easy to understand as we can. 
We'll be honest with you; some reading and preparation is required before you are ready to apply. 
The first step is to find out what kind of applicant you are.
If you ever get lost in the process then just send us an e-mail!  

Step 1: Find out what applicant type you are

  • If you are a student at one of AU's international partner universities and nominated for exchange by your home university you will have to apply as an exchange student.
  • If you are a student from another Danish University and your course is pre-approved by your home university you have to apply as a student from other Danish University.
  • If you cannot get a nomination from your home university, your university is not one of our partner universities or if you are not currently enrolled in a university, you have to apply as a freemover. This also applies to Danish citizens.

As an exchange student you do not have to pay a course fee, but as a freemover you will have to pay for the course. But don’t worry, you will realize that it’s quite cheap.

You are probably eager to find out if your university is a partner university or not? The best way to find out is to contact your local international office. Please refer them to this page when you do.

If you have the settled what kind of applicant you are, you are ready for the next step. The second step is to make yourself familiar with the required documents you need to upload to your application.

Step 2: The paperwork

List of required documents for exchange students 

Please note that before you can apply as an exchange student your coordinator must have nominated you online first. You may refer your local international coordinator to this page.

-A copy of your passport or other valid EU ID.

-A transcript of your completed courses so far and a copy of your bachelor degree if you apply for master courses.

List of required documents for students from other Danish universities

-A transcript of your completed courses so far and a copy of your bachelor degree if you apply for master courses.

-A pre-approval from your home institution stating that the course you are applying for is approved and will be insterted into your study programme at your home insitution. 

List of required documents for freemovers

-A copy of your passport or other valid EU ID.

-A transcript of your completed courses so far if currently studying and a copy of your degree if already graduated.

-Documentation for your English language skills.

English language requirements and how to prove them as a freemover

As a freemover you must submit a valid English language test to your application unless:

  • You are a native speaker with an English taught qualifying exam (including applicants with a qualifying examination from USA, Canada, Australia, New Zealand, Great Britain, Scotland, or Ireland). Please note that applicants with a qualifying examination from all other countries (including African and Asian countries, where the exam has been taught in English) must submit a test.
  • You have an English taught Bachelor’s or a Master's Degree from USA, Canada, Australia, New Zealand, Great Britain, Scotland, or Ireland.
  • You hold a Nordic/Duborg/IB or ScholaEuropaea European Baccalaureate entrance examination with an English level the Danish Agency for higher Education considers comparable to a B level.
  • You are studying at a partner university which has approved your course to be inserted into your study programme.
  • You are a phd.student

If none of the above is the case you must submit a valid English test before we can accept your application. The test result must not be more than two years old, but if you do not currently hold a valid English test it is possible to submit the test results later on also after the application deadline. The deadline for submitting your language test results is May 15th. The list of accepted language test is as follows:

TOEFL
Test result of at least 83.
The Aarhus University TOEFL code is 8935.

IELTS:
English B – IELTS Academic test result of at least 6.5 points

Cambridge ESOL examinations
English B – Certificate in Advanced English (CAE) (only grades A, B or C) or First Certificate with grade A or 180 points as a minimum on the Cambridge English Scale.

CEFR validated English language course at C2 level

Step 3: Apply from January 15 – April 1

Once you have settled what applicant type you are and have sorted the paper work you are ready to submit your application in our application system 

The system will guide you through, start by registering yourself.

When we have registered your application we will process it and asses if you are qualified for admission or if we need anything else from you (e.g an English test or a recent transcript). You will receive an e-mail either way. If you are qualified for admission you can expect an answer to your application in mid-April.

Step 4: Accept offer and apply for housing/visa

Admission letters will be send out by mid-April. If accepted, you must accept the offer within 14 days. 

  • If you are an exchange student or a student from another Danish university you have to accept the offer online, the admission letter will include instructions on how to accept the offer.
  • If you are a freemover you have to accept by paying the course fee online. The admission letter will include a link where you can pay with all major credit cards. 

In the admission letter there will also be a link to how you can apply for housing through AU’s housing office. You can read more about AU housing here.

If you need a visa to enter Denmark we will automatically send you an invitation letter, which you can use to apply for a visa. We can only issue the invitation after you have accepted your admission.

Step 5: Get ready for an amazing summer experience!

Once you have accepted your seat it’s time to prepare for your stay. In order to prepare your stay please visit our everything you need to know page and read more about Denmark and Aarhus in the way of life section on top of this page. in the spring we will also host a pre-arrival webinar where you can get to meet the other summer university students and ask all the questions you might have.

In the spring we will also create a facebook page for all the 2019 Summer University students so you can go find your house and classmates and start planning the first cup of coffee or beer with your Summer University colleagues. 

Application FAQ

How are the seats allocated and what are the chances to get accepted?

Unless otherwise announced in the course description found in the course catalogue, seats in any given course will be distributed to the following groups in descending order:

  • Aarhus University students from primary or related programme offering the course
  • Aarhus University students from any other study program
  • Exchange students and students from other Danish universities
  • Freemovers

Within these groups the seats will distributed as described in the course description.

It is really hard to predict how likely it is that we are able to accept your application, this really depends on what applicant type you are and how popular the course you are applying for is. So our best advice is to have at least 3 priorities. This way we will hopefully be able to offer you one of the three courses.

What happens if I don’t get accepted to any of the courses I have applied for?

In that case there will be a second allocation round from 1-5 may where courses with empty seats are offered in a second allocation round, where you can apply again for different courses.

How do I know if I am qualified for admission?

The first thing you can do to make sure you are qualified for admission for a specific course is to familiarize yourself with the prerequisites. You can see the specific prerequisites for each course on their course page. 
Apart from that all you can do is to send your application with the required documents attached. When we receive it, we will assess it shortly after and let you know if you are qualified for admission or if we need anything else from you/if you need to consider different courses or e.g take an English test in order to be qualified for admission.
We will send you an e-mail in either case so you know. 
Please note that being qualified for admission is not the same as being accepted/admitted, but it means that you will be admitted to the highest possible priority where there is space according to the general selection criteria when we start the admission process. 

If we are not able to admit you into any of your priorities we will refer you to our second allocation round 1-5 May. 

Can I change/cancel my registration?

You are free to change and cancel your registration as long as the registration is still open. After the deadline April 1st it is not possible to change to another course, but you can cancel your registration until 4 weeks before course start.

When and how do I pay if I am a freemover student?

You will have to pay by credit card via the online webshop link what we will send you with the acceptance letter. You will have 14 days to pay from the day you receive the acceptance letter.

Is it possible to get a refund if I change my plans?

Yes, you can get a full refund upon cancellations made at least four weeks prior to course start. It is not possible to get a refund for cancellations made within four weeks of course start    

I am unsure that I will receive the required documents (e.g language test or pre-approval) before the application deadline, can I still apply?

In that case you can still apply before April 1st and then send us the pre-approval later on. Please write a comment in your application that the pre-approval is pending. But please notice that we cannot register you for the course before we have it, so if the course is fully booked once you receive the pre-approval we will have to offer you an alternative course instead. 

How do I find out if my university has an exchange agreement with AU?

You should contact the international office at your home university and please refer them to this page when you do.

Will I automatically be accepted as an exchange student if I have a nomination?

No, your nomination must also be accepted by the receiving department/academic area at Aarhus University. Once you have submitted a complete application AU Summer University will contact the receiving department for final approval of the nomination.

If your nomination is not approved by AU or your home university will not nominate you, you consider to apply as a freemover fee paying student instead.

Is it possible to sign up for two courses during the same term?

No. It is unfortunately not possible to take more than one course in each term, as they are taught concurrently.   

What is included in the course fee?

The fee only covers the actual course fee.

This means that books, course material, housing, social program and meals are not included in the fees and must be paid separately.

Estimated budget for one month in Aarhus:

Social Activities: 100-140 EURHousing: 430 EURMeals: 200 EURTransport: 40 EURBooks: 40 EUR

Total: 810-850 EUR

I consider my English skills acceptable, but I have not taken an English test nor do I fulfill any of the criteria for exemption. What can I do?

According to the Danish Ministry of Science's Order no. 212 §9 (21/2 2012) on Admission to Danish Universities, and the Danish Ministry of Education’s Order no. 214 §9 (21/2 2012) on Admission to Higher Education in Denmark (The Admission Order), all applicants must, as a minimum, document English language qualifications comparable to an "English B level" in the Danish upper secondary school (Gymnasium). We are unfortunately not able to waive this requirement if you do not meet any of the exemption criteria, no matter how well you speak English.     

Do you have any scholarships available for AU Summer University?

No! Unfortunately, we do not have any kind of scholarships available for AU Summer University courses.

As a freemover, do I have to pay the EU or NON-EU fee?

If you are applying as a freemover, you will have to pay the EU-fee if you

If none of the above applies to you, you have to pay the NON-EU fee. You can find the EU and non-EU fee for each course on the individual course sites.

How many ECTS points/courses can I take?

The maximum amount of ECTS points you can take is 20, and the maximum of courses you can take is two, but only if their teaching dates do not overlap. So, you can take 5,10,15 or 20 points - but all our courses are either 5 or 10 ects.     

What time of the day is the teaching?

Usually between 9-12 for 5 ects point courses and 9-13 for 10 ects point course, this is what we will recommend the lecturers and most of them follow our advice. 
You will receive a detailed schedule and syllabus in June in good time before the course starts so you know what to prepare.