Housing

AU Summer University accommodation

AU Summer University offers housing services to participants. We recommend you to apply via the AU Housing Office as soon as you have been accepted (you will receive information on how to apply in your admission letter). The housing service means that we will do our best to provide affordable and convenient housing for all participants in which we have succeeded all previous years.

Below you will find information about the different types of accommodation and how to apply.

Types of accommodation

Aarhus University – like all Danish universities - does not own any student dorms or housing facilities. AU Housing has an agreement with the Central Student Housing organization and with private property owners, so we can offer these two types of accommodation in Aarhus:

  • Student dormitories. The most common is single corridor rooms with shared kitchen and bathroom where you will live with Danish students and other international summer university students. We also allocate a shared two-room apartments, where you will be sharing kitchen and bathroom with another summer university student.
  • Shared facility houses. 6-13 students live together in one house. Each student has his/her own bedroom and shares the kitchen and bathroom with other summer university students.

The student dormitories are located throughout the city. All accommodation is located within easy accessible distances from the various educational institutions located in Aarhus (in general not more than 30-40 minutes by public transport). You should count on spending some money on public transport travelling from your accommodation to your course location.

All rooms in student residences or shared facility houses are furnished with a bed, table, chair, lamp and closet or similar. All rooms have access to a kitchen and bathroom (most, but not all rooms have private bathrooms). Kitchens are equipped with crockery, cutlery and cooking utensils. In case of a shared two-room apartment, your roommate will be a student of the same gender.

All locations have laundry facilities and internet access (you might need an internet cable).  

Please note that the student dormitories and shared facility houses do not offer any meal plan.

The housing in student dormitories or shared facility houses is not hotel-quality accommodation. If you prefer to stay in another accommodation, please make use of one of the many hotels or hostels in and around Aarhus.

Lease periods & prices

Accommodation is available in the following fixed periods in 2019

1 July – 29 July                  3700 DKK (app. 500 Euro) 

1 July – 12 August              5100 DKK (app. 685 Euro)

15 July – 12 August            3700 DKK (app. 500 Euro)

The dates for the housing period are not directly connected with the duration of the course. The housing dates and prices are fixed, and can neither be shortened nor extended. You can move in and out when it suits you within the leasing period, but you have to pay for the full period.  

The payment must be made online with a bank payment card. Prices are excluding the payment fee charged by the debit/credit card issuer.    

AU Housing generally tries to house students from the same course in the same accommodation. However, students enrolled in different courses might also be housed together in the same building, which gives you a great opportunity to meet international students from other disciplines as well as Danish students.

There are no standard combinations of specific courses and student accommodations. The housing of students of each course depends on the duration of the course and its number of participants.

Due to the very large number of students enrolled, it is impossible for us to take every specific request into account.

Housing application process

Steps to follow to apply for accommodation:

1. In the letter of acceptance for the AU Summer University course, you will find a link to information about the housing application and payment system.

The deadline for applying for housing through AU Housing is 1 May 2019.

If you for some reason did not receive a link to the information about the housing application system and you wish to use our services, please send an email to housing@au.dk.    

2. When we have processed all housing applications, you will receive an e-mail with a housing offer or if we are not able to find you accommodation we will send you information about how you can arrange accommodation on your own.

3. You accept your housing offer by making the payment. You must make the payment online with a bank payment card within 48 hours after you receiving the housing offer. Paying is the only way to accept the accommodation. Upon payment, you will receive an online confirmation. If you do not make the payment within the deadline, the housing offer will be cancelled.

Check in & check out

Key pick up and moving in is possible from 2 pm on the first leasing day or any day after during opening hours (10 am - 3.30 pm).

Moving out time and returning the key is at 9 am on the last leasing day at the latest. 

Key pick up

If you have signed up for accommodation, you can collect your key and the leasing contract at the Summer University Help Desk at the International Centre on the introduction day. Your room will be available from 2 pm on the first day of the lease period.

If you arrive on other days than on the introduction day, please let us know when you plan to pick up your key at the International Centre. If you are arriving on weekends or after opening hours, please book a hostel for the first nights or arrange with a housemate or friend to pick up your key.

Please send an e-mail with your arrival information to summeruniversity@au.dk.

Please note that there will be no possibilities of collecting the key before the lease period starts, nor any possibility of extending the lease period.

When you pick up your key and the leasing contract, you will receive a binder with practical information about your stay in Aarhus and information about how to get to your dormitory using public transport.

Handing in the keys

It is very important that you hand in your keys and the binder at departure as we require the keys for the next student moving into the room.

Please leave your room and return the keys and binder as instructed in your lease information from the housing office.

If you have any questions, please do not hesitate to contact Housing at housing@au.dk.

Courses taking place outside of Aarhus

AU Summer University courses are held mainly at Campus Aarhus. However, some courses are placed outside Aarhus in cases where the content of the courses is related to a specific location or need of material or laboratory. Please look at the page of each course to see the venue of the course and how to book housing at the venue.  

Wish to find accommodation in Aarhus on your own?

All previous years we have been able to provide housing for all Summer University students who applied for housing. However, we cannot guarantee that we are able to find accommodation for all participants. If we are not able to provide housing for all participants, we will let you know at an early stage and try to help you with alternative housing. If you are staying for a very short period of time, we recommend that you also check out options for finding short term accommodation on your own e.g Airbnb, hotels or hostels.

Terms and conditions for accommodation via AU Housing

By accepting the housing offer provided by AU Housing I accept that:

  • The rent includes utilities (heating, water and electricity) and internet access. Internet connection is limited to use for study purposes, email, Skype. It doesn’t have a capacity for streaming and downloading films.
  • All communication regarding accommodation will be by email and I will check my email regularly.
  • I can cancel my accommodation reservation up to two weeks after the date of my payment. Cancellation will be accepted only if sent to housing@au.dk. Cancellation sent to any other email address will not be accepted. Cancellation will not be accepted later than two weeks after my payment and AU Housing will not refund the amount paid.
  • I will respect the house rules of my accommodation.
  • I am not allowed to sublet my accommodation.
  • My accommodation is for my personal use only and no overnight visitors are allowed.
  • I am not guaranteed laundry facilities at the accommodation. I will be provided with information how to find laundry facilities in Aarhus.
  • I will leave my accommodation in the same condition as I found it.
  • I will clean and tidy up my accommodation according to the instructions of the lease.
  • That my accommodation will be inspected by AU Housing after my departure and I will be billed for cleaning and/or repairs in the case that my accommodation is not satisfactorily cleaned or is left with any damages.

FAQ

Here you can find answers to the most frequently asked questions regarding housing during AU Summer University. Please read them carefully before you accept your housing offer.

Duvets and pillows. Duvet, pillow, bed linen and a top mattress protector are all included in the price. You receive it when when you collect your key at the International Centre.

Internet. Internet is available and included in all rooms. In some residences the connection is wireless, and in others you will need a standard internet cable (please remember to bring it yourself as the internet cable is not provided by the dorm).

Furniture. Your room will be furnished with a single bed (90x200 cm), table, chair, and cupboard or bookcase.

Kitchen. You will find basic kitchenware, refrigerator, stove, and oven in the kitchens.

Overnight visitors. Overnight visitors are not allowed and breach of this rule will cause your lease to be cancelled. If you are bringing your spouse you will need to find other accommodation on your own.

Laundry. Some residences have a Laundromat. You will receive information about laundry options for your residence when you arrive.

Arrival. Please inform the Summer University team about your expected time of arrival in Aarhus at summeruniversity@au.dk

Keys. The key to your room can be picked up at the International Centre.

Transport to residence. There is public transport to all residences. You will receive information about bus schedules for your residence when you collect your key. 

Address in Denmark. The address in your housing offer is your postal address in Denmark. If you want to receive mail/parcel, please remember to put your name on the mailbox.

Pets. No pets are allowed in any of the residences or shared facility houses.

I already applied for housing, when will I receive a housing offer? 

If you have applied within the deadline, you can expect* to receive a housing offer in the period 2-15 May 2018 by email. If you receive a housing offer, you have 48 hours to pay/accept the housing offer. If you do not, the offer will automatically be cancelled. Therefore, it is very important that you check your email (including your spam filter) daily within this period.

*We will do our best to provide accommodation for all participants. However, due to the high number of participants, we cannot guarantee accommodation for all summer university students.

When will I get an answer to my application if I applied between May 1-5th? 
We are hoping to send out acceptance letters in Week 20.

What about housing if I applied between May 1-5th? 
It is still possible for you to apply for accommodation. Therefore, if you wish to use our housing services we recommend you to fill in the online housing application according to the procedure described below. At the same time, you need to search for accommodation on your own. You will get more information on this in the acceptance letter.